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Historic Preservation Corp.

ARTS, HISTORY & CULTURE COME ALIVE IN THE FLINT HILLS

Trail Days Historic Site #2 

Historic Preservation Corporation was  formed in 1994 to save the 1861 Rawlinson/Terwilliger Home  and the Maple Camp (Tourist Camp) complex from destruction.  Our purpose  is to do what we can to preserve, promote, tell  and teach history, and to encourage appreciation for history.   We also hope to advance the public's knowledge of Arts and Culture by combining  the three subjects in our Arts and History Center as it develops. We have started work on this center but are currently seeking funds to complete it.  We have other on-going projects here at Maple Camp. Historic Preservation Corp. is an IRC section 501(c)(3) tax-exempt, non-profit corporation.  All contributions are tax deductible. Donations can be sent to Historic Preservation Corporation at 803 West Main Street, Council Grove, KS 66846, or for a phone credit card donation you can call us at 620-767-7986.    

PRIVACY POLICY:

Historic Preservation Corporation may collect names, addresses and phone numbers for the purpose of possible future communication regarding events, updates, current needs, progress reports, and projects.

If anyone wishes to contact Historic Preservation Corporation regarding their personal information or to request changes or corrections, please call 620-767-7986, or write to Historic Preservation Corporation at 803 West Main Street, Council Grove, KS 66846

To keep personal information secure, Historic Preservation Corporation only retains hard copies that are filed away from public access.

Historic Preservation Corporation does not share donor names, addresses or phone numbers, with others.

To see the Historic Preservation Corporation's IRS form 990. go to Guidestar.org and type in,  Historic Preservation Corporation, Council Grove, KS,  and follow the instructions on the Guidestar site.

CONFLICT OF INTEREST POLICY

In the event that the Board of Directors is considering a business transaction in which a Board Member or a member of their family or a business associate is a potential provider of the goods or services being considered, the Board shall assure that any such business transaction is made on an "arms-length" basis which does not favor the Board Member, or a member of their family or a business associate.  To avoid the appearance of a conflict of interest , such a Board Member shall abstain from any vote or decision pertaining to such business transaction.  Where feasible, efforts shall be made to secure bids or estimates from at least two other competitive sources for any business transactions in which a Board Member may appear to have a conflict of interest.                       

1.HISTORIC PRESERVATION CORPORATION BOARD OF DIRECTORS AND OFFICERS:

President--Shirley Spittles, Office Manager at White Memorial Camp, Council Grove, KS, and for 25 years worked as Director of Field Services for North Central Flint Hills Area Agency on Aging.

Vice President--Ken McClintock, B.S. Business Administration, Kansas State University: Juris Doctor, University of Kansas

Secretary and Manager--Shirley McClintock, B.S. Nebraska Christian College: M.S. Elementary Education/Reading Specialist, Fort Hays State University

Treasurer--Kathy Lamberson, BSME Kansas State University,Manhattan, KS, Vocal and Band Teacher at Prairie Heights Middle & Elementary Schools          

Other Board Members are:

Elie Williams, B.S. Fort Hays State University, Secondary Education in Math and Physical Education; M.S. Emporia State University in Secondary Education; Math instructor for 32 years; substitute teacher.

Sandra Hartman, Book Keeper for Hartman Construction, Council Grove, KS

Slawomir Dobrzanski, D.M.A., N.C.T.M., Chair of Keyboard Studies, Associate Professor of Music(piano) at the School of Music,Theater and Dance,  at Kansas State University

Kelley Judd,  Majored in Mathematics and Logic and Minored in Philosophy at the University of Kansas, Lawrence, KS.  Works as an Institutional Money Market Broker, Financial Consultant and Small Business Consultant.

2. MISSION STATEMENT:

The purposes of Historic Preservation Corporation are:

     The purposes and functions of this corporation shall be solely and exclusively to promote the general welfare of the citizens of the State of Kansas and visitors to the State of Kansas, by identifying and preserving, or assisting in identifying and preserving, historic culture, sites, structures, and artifacts; by providing services in the interpretation of Kansas and world history and the education of the general public as to Kansas and world history through the conduct of public discussion groups, seminars, lectures, pageants, or other similar programs; by providing public displays of historic information or public museums; and by providing public displays of historic information or public museums; and by providing historical research and historic preservation information to persons or organizations, for the purpose of identifying and maintaining historic culture, sites, structures, and artifacts; and by disseminating information concerning the history of the State of Kansas and the world; and by encouraging, promoting, exhibiting, and providing education regarding, all categories of  art, including visual, performing, dramatic, musical, literary, and other art forms.

3.YEARLY ON GOING PROGRAM SERVICES:

Historic Preservation Corporation operates a museum complex of eight buildings located along the Santa Fe Trail. The 1861 Rawlinson-Terwilliger Home, still stands, as when the trail was active, and houses the Trail Days Cafe & Museum.  There, on display, are artifacts, photographs, an Indian Pictograph and other historic materials.  Amidst artifacts and displays, food is an important experience of the over 3,000 yearly visitors to the museum.  Much historic research went into creating the menu, which includes information of Indian and ethnic groups who settled in the area.  The food is created in such a way, that it provides an historic experience, as close as possible to tasting foods from the past. The volunteer staff interacts with visitors, educating them about history.

On the property are two 1930 tourist cabins, forerunners of motels, and a 1943 cabin, the survivor of four built on the grounds during World War II, to house Herington Army Air Field personnel.  A replica historic chicken house and pen, is stocked, Spring to Fall, with laying hens.  The restored 1902 Field School house is visited by children and adults who learn about Country School.  Education programs are presented here for Valentines, Veterans' Day and other events. A barn was constructed around the 1858 Atkinson Log House--the oldest wooden structure in Morris County.  The 1947 Bakers Food Market is being converted into "Maple Camp Arts & History Center," a multi purpose auditorium, to be used for Cultural, Historic and Artistic educational presentations showcasing the "Heart of the Flint Hills" area. 

4. PROGRAM SERVICES ACCOMPLISHED IN 2017

IN 2017, FOR PROGRAM SERVICES, HISTORIC PRESERVATION CORPORATION  PROVIDED  A "LIVING HISTORY"  EXPERIENCE  FOR THE PUBLIC,  BY SERVING ABOUT 3000 PEOPLE  CULTURALLY HISTORIC FOODS IN THE MUSEUM.  HISTORIC AND CULTURAL INFORMATION WAS PRESENTED  IN AN INFORMAL SETTING  ABOUT THE FOODS , ARTIFACTS, BUILDINGS, PEOPLE, EVENTS AND OTHER HISTORIC OR CULTURAL TOPICS, BY WAY OF WRITTEN MATERIALS, STORY TELLING, DISCUSSIONS,  AND OTHER INTERACTIONS.  SOME OF THE TOPICS INCLUDED AMERICAN INDIANS, SANTA FE TRAIL, CIVIL WAR, WWI, WWII,KOREAN WAR, REVOLUTIONARY WAR, AND MANY  OTHER HISTORICAL OR CULTURAL TOPICS.   ABOUT 75% OF THE 3000 TOOK TIME TO EXPLORE THE HISTORIC ARTIFACTS AND WRITTEN MATERIALS.   SOME OF THE PUBLIC'S RESPONSES CAN BE SEEN ON  TRIP ADVISER OR YELP . 

In February, 2017, Historic Preservation Corporation conducted its yearly Valentine Banquet, for 25 people, where culture and history were presented in the form of music.  Artists from White City displayed paintings, sketches and other artistic items for public viewing.

In July, 2017, Historic Preservation Corporation, in co-operation with the Morris County Historical Society, conducted an event in Dunlap at the Dunlap Learning Academy, where about 80 people learned about the history of the town of Dunlap.

In November, 2017 Historic Preservation Corporation held a Veterans Day event where 18 people learned first hand from Thomas Cushing and from his wife, Angel Cushing, what it was like for the soldier and his wife during the Gulf War, Iraq War, Afghanistan War and service in the Korea demilitarized Zone.

5. FINANCIAL FACTS FOR 2017

                                                               

BEGINNING BALANCE-------------------------------$2,657.75                                

SOURCE OF FUNDS:                           

Program Services----------------------$32,190.74                             

Contributions----------------------------$16,455.67                               

Grants & Memorials-------------------$32,084.76

Other-----------------------------------------$2,100.00

TOTAL INCOME---------------------------------------$82,831.17

TOTAL FUNDS AVAILABLE-----------------------$85,488.92 

EXPENSES:

Program Services----------------------$35,781.03

Fund Raising------------------------------$2,152.56

Administration----------------------------$1,262.37

TOTAL--------------------------------------$39,196.96

CAPITAL EXPENDITURES-----------$40,239.16

PAID ON LOAN PRINCIPALS---------$5,192.91

TOTAL DISBURSEMENTS--------------------------$84,628.03

ENDING BALANCE----------------------------------------$860.89

END OF YEAR (2017) NET ASSETS--------$195,618


The first meeting of the Board of Directors of Historic Preservation Corporation for 2017, was held on February 5th., where the yearly budget, the conflict of interest policy, the mission statement, our goals and achievements were reviewed and approved by the board and other business was conducted. Five board members were present and three were absent.

The second meeting of the Board of Directors of Historic Preservation Corporation for 2017, was held July 2, 2017 where the evaluation of the Manager was conducted and the work of the Manager was approved by the board. The IRS Form 990 income tax return for 2017 was reviewed and approved. Six board members were present and two were absent.

The Annual Historic Preservation Corporation Membership meeting and annual Board of Directors meetings were held October, 15, 2017, where an election of the board of directors, whose terms were expiring, was held, as well as the election of officers for the coming year. The Annual 2016 report was presented to the board by the Manager and was viewed and approved by the Board of Directors, which included the Mission Statement; summary of 2016 Program Services and accomplishments; roster of current officers and members of the Board of Directors and the 2016 financial statement. Six board members were present, one was absent and it was noted that we had one vacancy. During the Annual meeting of the Board of Directors,  Kelley Judd was elected to fill the board vacancy.

GOALS FOR 2018

1. Hold our traditional Valentine Banquet in February. We will encourage local talent and interest in the areas of art, history and culture, by having local people perform music and share  cultural and historical information about the music which they perform. This is also a fund raising event.

2. Hold a special Saint Patrick's Day event at noon on March 17th, where a Harvey House meal is served and historic and cultural information is presented by Pierre Sutphin regarding Fred Harvey and his Harvey Houses through the years, including their connections to the Santa Fe Railroad.

3. On Saturday before Veterans Day, at noon, Nov. 10, 2018, hold an event where former Army Chaplain John Messer will present historical and cultural information about his experiences as an Army Chaplain. A meal will be served in conjunction with the program to raise funds for Historic Preservation Corporation.

4. The volunteer staff at the Trail Days Cafe & Museum will continue daily (except Sunday) to provide our program services to the public by offering: (1) self-guided and guided tours of the historic structures and artifacts; (2) historically-researched foods from 1858 to 1977, presented on an educationally-based menu relating the foods to their historic settings; (3) a library and other educational reading materials, including a learning center for children; and (4) informal, oral discussions and stories which teach historical and cultural information.

5. Install the completed barn quilt on the west gable end of the barn and do a story about it.

6. Trail Days Arts & History Center

     -Obtain grants to complete the mural on the south side of the Arts & History Center.

     -Replace the broken display window on the east side of the front of the Arts & History Center.

     -Repair and paint the north door and re-install it to open outwards.  Repair and paint the east and north windows.

     -Set up and paint patio furniture and purchase flowers for the north concrete slab.

7.  Stain or paint the chicken house and fencing.

8.  Re-roof the 1943 cabin.

9.  Stain the Field School House porch floor and paint porch posts and railings.

10.  Paint the outside woodwork of Rawlinson-Terwilliger Home and stain the porch floors.

11.  Fulfill Better Business Bureau requirements:

       -Review and approve 2018 budget

       -Review, approve, and sign Conflicts of Interest Policy

       -Review and approve IRS Form 990 (2017 return)

       -Review and approve annual report, including mission statement, summary of past year's program service accomplishments;  roster of officers and members of the Board of Directors; financial information which includes total income and expenses in the past fiscal year, broken down into the categories of fundraising, administrative and program services, including net assets.

12.  Establish a summer activity for youth, related to art, and/or history, and/or culture.